Example of WhatsApp Broadcast Message

Profile Headshot of Satyam Gupta
Satyam Gupta

mins read

October 25, 2023

How to Send a WhatsApp Broadcast

Key Takeaways

  1. WhatsApp has become a powerful platform for businesses to engage with their customers with 2 billion monthly active users
  2. With WhatsApp broadcasts, you can send alerts, appointments, auto replies, payment and reservation updates etc.
  3. Templatizing these repeatble messages can save you tons to time
  4. You can send a WhatsApp broadcast in 4 simple steps with WhatsApp Now by Message Central
  5. Personalizing, testing and keeping the messages concise and clear are some of the best practices for a WhatsApp broadcast. If you are looking to send WhatsApp broadcasts, you can signup for free with WhatsApp Now


In today's digital age, businesses are constantly looking for new and effective ways to reach their target audience.  

WhatsApp, with over 2 billion monthly active users and 50 million businesses, has emerged as a powerful platform for businesses to connect with customers and drive engagement. One of the key features of WhatsApp for business is the ability to send broadcast messages, i.e., WhatsApp marketing which allow businesses to send messages to multiple recipients at once. In this guide, we will explore the world of WhatsApp marketing and show you how to leverage broadcast messages for your business's success.

Examples of WhatsApp Broadcast Messages

WhatsApp allows various types of message templates that businesses can use in their broadcast messages. These templates cater to different business needs and provide a structured framework for effective communication. Let's explore some of the common types of WhatsApp message templates:

1. Account Update Templates

Account update templates are used to inform customers about changes or updates to their accounts. These templates can be used to notify customers about password changes, account approvals, or other account-related information. This could also be a replacement for OTP SMS.  


Hello {{1}}, We've received your password change request. Please remember the new password next time when you log in. If you didn't make this change, please contact our customer support at help@companyname.com.

2. Alert Update Templates

Alert update templates are useful for notifying customers about urgent or important news. Businesses can use these templates to communicate important updates, such as service interruptions, product recalls, or any other critical information.


Hi {{1}}, welcome to [company name]! We've received your order successfully. To keep you updated about the delivery of your order, we'll be sending you messages via WhatsApp. If you have any queries, please contact support at [support email]. Happy to help you out.

3. Appointment Update Templates

Appointment update templates are designed to confirm, remind, or update customers about their appointments. These templates help reduce no-shows and keep customers informed about any changes in their scheduled appointments.


Hello {{1}}! You have an appointment scheduled with us on {{2}} at {{3}}. Please arrive 10 minutes in advance to complete any formalities. We look forward to seeing you there.

4. Auto-Reply Templates

Auto-reply templates are used to inform customers that their messages have been received and that they will receive a response soon. These templates help manage customer expectations and provide a personalized touch to customer service.


Thanks for your message! You've reached us outside of our working hours which are Mon-Fri, 9 am-7 pm. We'll get back to you within 24 hours. Meanwhile, you can check out our FAQs to help resolve your query.

5. Issue Resolution Templates

Issue resolution templates are used to respond to customer inquiries, concerns, or feedback. These templates help businesses provide timely and effective support to their customers.


Hello {{1}}, We are currently experiencing a technical issue concerning {{2}}. You could possibly experience some downtime. Our team is working hard to resolve the issue. We'll keep you informed when it is fixed.

6. Payment Update Templates

Payment update templates are used to notify customers about their payments. Businesses can use these templates to confirm payment receipt, provide payment reminders, or update customers about any payment-related information.


Hello {{1}}, We've received your payment for order {{2}}. We'll send you the tracking details within 24 hours and will ship your order for {{3}} as quickly as possible!

7. Personal Finance Update Templates

Personal finance update templates are useful for financial institutions or platforms that provide financial services. These templates can be used to provide customers with updates on their account balances, credit card bills, or other personal finance-related information.


Hello {{1}}, Your balance for debit account number {{2}} is ${{3}}. Thank you for being our valued customer. To check your credit card bill, please visit {{4}}.

8. Reservation Update Templates

Reservation update templates are used to confirm, remind, or update customers about their reservations. These templates are commonly used by hotels, restaurants, or event organizers to keep customers informed about their bookings.


Hello {{1}}, Just a friendly reminder that your reservation for {{2}} on {{3}} at {{4}} is coming up. We look forward to hosting you!

9. Shipping Update Templates

Shipping update templates are used to provide customers with updates on the status of their orders. These templates help keep customers informed about the progress of their shipments and provide a positive customer experience.


Hi {{1}}, Your order #{{2}} has been shipped and is on its way to you. You can track your order using the tracking number {{3}}. If you have any questions, feel free to reach out to our customer support team.

10. Ticket Update Templates

Ticket update templates are commonly used by event organizers or support teams to provide customers with information or updates regarding their tickets. These templates help ensure a seamless and organized ticketing process.


Hi {{1}}, Your ticket for the upcoming event on {{2}} has been successfully booked. Please find the attached ticket for your reference. We look forward to seeing you at the event!

11. Transportation Update Templates

Transportation update templates are useful for businesses in the transportation industry to provide customers with updates on their travel plans, such as flight or train schedules, delays, or any other transportation-related information.


Hello {{1}}, We wanted to inform you that there is a delay in your flight {{2}}. The new departure time is {{3}}. We apologize for the inconvenience caused and appreciate your understanding.  

How to Send WhatsApp Broadcast Messages

Sending broadcast messages is one of the primary use cases for WhatsApp marketing.

Step 1: Go to the Broadcast screen from the left panel. From there you can click on ‘New Broadcast’.

Step 2: Content  

Add ‘Broadcast Name’ and select any of the approved templates. You’d also be able to see a preview of your message.

Step 3: Targeting

You can either select all contacts or select and filter your contacts basis a condition or targeting of your campaign.

Step 4: Overview and Schedule

With right messaging and targeting, you are all set for the launch of your campaign. One final look at the details, click on ‘Create Broadcast’ and done.

Best Practices for WhatsApp Broadcast Messages

Now that you understand the different types of WhatsApp message templates, let's explore some best practices for creating and sending effective broadcast messages:

1. Personalize Your Messages

Personalization is key to engaging your audience. Use variables or placeholders in your message templates to dynamically insert customer-specific information, such as their name, order number, or appointment time. This adds a personal touch and makes the message feel tailored to each recipient.

2. Keep Messages Concise and Clear

WhatsApp messages have a limit of 1,600 characters, so it's important to keep your messages concise and to the point. Clearly communicate the purpose of the message and include any necessary details, such as dates, times, or instructions, in a clear and easy-to-understand manner.

3. Test Your Messages

Before sending out broadcast messages to your entire audience, it's crucial to test your messages first. Send test messages to a small group of recipients or use a sandbox environment to ensure that your messages appear correctly and convey the intended message.

4. Timing is Everything

Consider the timing of your broadcast messages to ensure maximum impact. Avoid sending messages during inconvenient or sensitive times, such as late at night or during major holidays. Instead, choose a time when your audience is likely to be receptive and engaged.

5. Monitor and Analyze Performance

Regularly monitor the performance of your broadcast messages to understand what resonates with your audience and what doesn't. Use analytics tools to track open rates, click-through rates, and engagement metrics to optimize your messaging strategy and improve results over time.


WhatsApp broadcast messages are a powerful tool for businesses to connect with their audience and drive engagement. You can use a WhatsApp marketing software for the same. WhatsApp has the power to replace SMS for both transactional (OTP service providers) and promotional (SMS API) SMS.  

By leveraging the different types of message templates and following best practices, businesses can effectively communicate important updates, promotions, and announcements to their customers.  

Remember to personalize your messages, keep them concise, and analyze performance to continuously improve your WhatsApp marketing strategy. Start implementing these strategies today and unlock the full potential of WhatsApp marketing for your business!

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