How to Create WhatsApp Broadcast List

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Satyam Gupta

mins read

January 22, 2024

Key Takeaways

  1. Personalized WhatsApp broadcast is one of the most popular features for brands using WhatsApp for their communication
  2. Unlike WhatsApp groups, a WhatsApp broadcast list ensures a private and personalized communication between the brand and a user
  3. A WhatsApp broadcast can either be used with WhatsApp business app which has some limitations or with WhatsApp business APIs with advanced functionalities
  4. The best practices of a WhatsApp broadcast include personalization, analyzing campaigns, complying with policies etc.
  5. You can get started with the WhatsApp broadcast functionality with WhatsApp business APIs by WhatsApp Now

Effective communication is vital for businesses to thrive. One platform that has gained immense popularity is WhatsApp, with its user-friendly interface and instant messaging capabilities. This has become very popular in certain geographies like WhatsApp in Malaysia.
Among the various features WhatsApp offers, personalized WhatsApp broadcast has emerged as a powerful tool for businesses to reach a large audience with personalized messages.
In this article, we will explore the concept of WhatsApp broadcast lists, its benefits, limitations, and best practices to leverage its potential for successful WhatsApp marketing campaigns.

Understanding WhatsApp Broadcast Lists

A WhatsApp broadcast list allows users to send an identical message to multiple contacts simultaneously, without the recipients being aware of each other or their inclusion in the list.

Unlike group chats, where all members can interact and see each other's responses, a broadcast list ensures direct and private communication between the sender and each recipient.  
This feature ensures the privacy of recipients and fosters a more personal messaging experience.

Benefits of WhatsApp Broadcast Lists

WhatsApp broadcast lists offer several advantages for businesses looking to enhance their marketing strategies. They are: -

  1. Efficient messaging.
  2. Enabling businesses to reach a large audience with just a single message.
  3. Saving time and effort compared to individually sending messages to each contact.
  4. Facilitating personalized communication, as each recipient receives the message as an individual chat. This personal touch enhances customer engagement and fosters stronger relationships.
  5. Enabling businesses to tailor their WhatsApp marketing messages and promotions based on the specific interests and needs of different segments of their audience.

Creating a WhatsApp Broadcast List in WhatsApp Business App

To create a WhatsApp Broadcast List using the WhatsApp Business App, follow these simple steps:

  1. Open the WhatsApp Business App on your smartphone.
  2. Navigate to the "Chats" tab.
  3. Tap on "Broadcast Lists" (iPhone) or "More Options" (Android).
  4. Select "New List" and choose the contacts you want to add to the list.
  5. Tap on "Create" to generate the broadcast list.

You can now start composing your message in the chat window that opens.

It is essential to organize your contacts and segment them into relevant groups based on factors like interests, location, or purchase history. This segmentation ensures that your messages are targeted and relevant, increasing the chances of engagement and conversion.

Limitations and Considerations of Sending WhatsApp Broadcast with WhatsApp Business App

While WhatsApp broadcast lists offer numerous benefits, it is crucial to be aware of their limitations and considerations.  

  1. There is a cap on the number of recipients in a single broadcast list, limited to 256 contacts. This limitation can be restrictive when trying to reach a larger audience.  
  2. For recipients to receive your broadcast messages, they must have saved your number in their contacts. This dependence on contact saving may limit your reach, especially when trying to connect with new clients who may not have added you yet.  
  3. It is also important to consider the lack of interactivity in broadcast messages. This one-way communication model may be less dynamic compared to other marketing channels.
  4. WhatsApp imposes restrictions on the type of content and formatting that can be sent in broadcasts, and violating WhatsApp's policies can lead to account restrictions or bans.

Overcoming Limitations with WhatsApp Business API

Using a WhatsApp business API provider like WhatsApp Now by Message Central, a business can overcome the limitations of WhatsApp business app. For example: -

  1. There are no hard limits for the no. of broadcasts being sent.  
  2. The WhatsApp broadcast campaigns can be made interactive by using a chatbot.
  3. It is not necessary for recipients to save your phone number in order to receive a broadcast message.
  4. You can seek the help from your WhatsApp business API provider or WhatsApp marketing software to get content templates approved.

With WhatsApp Now, you can get started in minutes by signing up for free. Simply import your WhatsApp broadcast list and send/ schedule a WhatsApp broadcast.

Best Practices and Tips

To make the most of WhatsApp broadcast lists for your business, here are some best practices and tips to consider:

  1. Craft personalized messages: Tailor your messages to the specific interests and needs of your audience segments. Personalization enhances engagement and fosters stronger relationships.
  2. Avoid spamming: Ensure your WhatsApp broadcast messages are relevant and welcomed by your audience to avoid being labelled as spam. Deliver value-added content and promotions that are genuinely beneficial to your recipients.
  3. Schedule strategically: While WhatsApp Business App does not provide a scheduling feature, you can use third-party tools or solutions to schedule your broadcast messages. Strategically timing your messages can maximize their impact and engagement.
  4. Analyze and optimize: Leverage the analytics provided by the WhatsApp Business App to track message delivery and read receipts. Analyze the data to gain insights into engagement rates and optimize your communication strategy accordingly.
  5. Comply with policies: Familiarize yourself with WhatsApp's policies and ensure compliance. Obtain consent from contacts before adding them to a broadcast list and avoid sending unsolicited or inappropriate content.

Real World Applications

To understand the real-world applications of WhatsApp broadcast lists, let's explore a few case studies:

  1. A Clothing Store: A clothing store can use WhatsApp Broadcast lists to send personalized promotions and discount codes to different segments of their customer base.  
    By tailoring their WhatsApp marketing messages to specific interests and purchase history, they achieved higher engagement and conversion rates.
  2. A Restaurant: A restaurant can utilize WhatsApp broadcast lists to inform their loyal customers about new menu items, special events, and reservation availability. By sending timely and relevant messages, they increased customer loyalty and satisfaction.
  3. A Travel Agency: A travel agency can leverage WhatsApp broadcast Lists to send automated travel updates and recommendations to their clients. By providing personalized travel suggestions based on customer preferences, they can enhance the customer experience and generated repeat business.


In conclusion, WhatsApp broadcast lists present a powerful opportunity for businesses to enhance their marketing and customer communication strategies. By leveraging the efficiency, personalization, and direct nature of WhatsApp broadcast lists, businesses can reach a large audience with tailored messages, leading to increased engagement, conversion, and customer satisfaction.  

However, it is crucial to be mindful of the limitations, follow best practices, and comply with WhatsApp's policies to ensure a successful WhatsApp marketing campaign.  

As digital communication continues to evolve, WhatsApp broadcast lists are poised to play a significant role in driving business success in the future. Embrace this powerful tool and unlock its potential for your business's growth and success.


Q1. What is a WhatsApp broadcast list?

A WhatsApp Broadcast List allows you to send a message to multiple contacts at once, where each recipient receives the message in a separate chat. This feature is distinct from group chats as it maintains individual privacy, with recipients unable to see who else received the message.

Q2. How can I create a WhatsApp broadcast list?

In WhatsApp business app, you need to go to, Menu button> New broadcast> Select and confirm. If you are using WhatsApp business APIs, with a WhatsApp marketing software like WhatsApp Now, you can simply import the contacts and get started.

Q3. Is there any limit on the no. of WhatsApp broadcasts?

There is a hard limit of 256 contacts in a single broadcast recipient list using WhatsApp business app. If you are using WhatsApp business APIs, you’d only have soft limits.  

Q4. What is the difference between a WhatsApp broadcast list and a WhatsApp group?

In a WhatsApp Broadcast List, messages you send are received by each person as an individual chat; recipients cannot see others in the list and respond privately. In a WhatsApp Group, all members see and can respond to messages, and interactions are visible to the entire group.

Q5. Can I figure out who has received and seen my broadcast message?

After sending a message in a broadcast list, if the recipients have read receipts enabled, you can see who has read your message by long pressing the message and tapping on the 'Info' icon. However, this only works if the recipients have not disabled read receipts in their privacy settings.

Q6. Can I schedule WhatsApp broadcast messages?

If you are using a WhatsApp business API provider like WhatsApp Now, you can easily schedule your WhatsApp broadcasts.

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