WhatsApp Broadcast: A Detailed Guide

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Satyam Gupta

mins read

February 6, 2024

Features of WhatsApp Business Broadcast

Key Takeaways

  1. WhatsApp broadcast enables businesses to simultaneously send messages to multiple contacts automating messages to be sent to a large group
  2. WhatsApp broadcast can be enabled using both WhatsApp business app and WhatsApp business APIs. Although WhatsApp broadcast with WhatsApp business app has certain limitations
  3. WhatsApp business APIs can be used to overcome the limitations of using broadcast with WhatsApp business app
  4. There are multiple benefits of a WhatsApp broadcast including effective messaging and personalized communication
  5. Best practices must always be adhered to and multiple industries can benefit from a WhatsApp broadcast

Introduction to WhatsApp Broadcast

WhatsApp Broadcast is a powerful feature enabling users to send messages to multiple contacts simultaneously. This function is particularly beneficial for businesses and individuals aiming to communicate information efficiently without the need for group chats, maintaining a personal touch in communication i.e. a personalized WhatsApp broadcast.

What is WhatsApp Broadcast?

It's a feature in WhatsApp allowing users to send the same message to many contacts, where recipients receive the message as if it were individually sent. For businesses, this means a direct and personal way of reaching out to customers, offering a more engaging experience than traditional bulk SMS or email campaigns. You can use WhatsApp marketing software to start broadcasting on WhatsApp.

Setting up WhatsApp Broadcast with WhatsApp Business App

To create a broadcast from WhatsApp business app one needs to:-

  1. Tap on the three dots on the right side and select ‘Broadcast Lists’.
  2. Tap on the "+" icon to create a new Broadcast List.
  3. Add contacts to the list by tapping on the "+" icon next to each contact.
  4. Name the Broadcast List and tap "Create".
  5. Write your message and send it to the list. It will appear as an individual message to each recipient.

Limitations of Sending WhatsApp Broadcast Using WhatsApp Business App

While the WhatsApp Business App offers various features to assist businesses in connecting with their customers, it does have certain limitations when it comes to WhatsApp Broadcast.  
The primary constraint is the maximum number of recipients per broadcast, which is limited to 256. This limitation can pose challenges for businesses with a large customer base who aim to scale their messaging efforts effectively. Additionally, scheduling messages is not possible within the app, requiring manual sending each time a broadcast is intended.

WhatsApp Broadcast with WhatsApp Business APIs

For businesses with a larger customer base and more advanced requirements, the WhatsApp Business API provides a robust solution for WhatsApp Broadcast. The WhatsApp Business API allows businesses: -

  1. To send messages to up to 10,000 recipients simultaneously, making it ideal for scaling messaging efforts.
  2. Scheduling messages in advance is possible, enabling businesses to send messages at specific times.

To access the WhatsApp Business API, businesses need to work with a WhatsApp marketing software. These are third-party providers authorized to offer messaging solutions for WhatsApp. Leveraging the WhatsApp Business API offers several advantages such as:-

  1. Sending messages to a larger number of recipients,  
  2. Automating responses with chatbots,
  3. Integrating with CRM systems, and
  4. Utilizing advanced analytics tools

Overcoming Limitations with WhatsApp Business API

For larger operations, WhatsApp Business API provides solutions to some of the limitations of the WhatsApp Business App. It offers a more scalable approach, allowing businesses to send messages to a larger audience, with advanced features such as automation and integration capabilities.

  1. Increased Limits: Send messages to a larger audience without the 256-contact limit.
  2. Automation and Integration: Integrate with CRM systems and automate messaging for efficiency.
  3. Verified Business Account: Gain trust with a verified status.

Features of WhatsApp Business Broadcast

Infographic showing the Features of WhatsApp Business Broadcast by message central.
  1. Verified Business Profile: Helps provide authenticity and essential information about the business.
  2. Labels: Useful for organizing contacts and messages.
  3. Quick Replies: Allows businesses to send frequent messages quickly.
  4. Product and Service Catalogs: Businesses can showcase their offerings directly through WhatsApp.

Businesses can use these features to enhance customer interactions and streamline communication and WhatsApp marketing strategies.

Advantages of Using WhatsApp Broadcast

  1. Personalized Communication: Broadcasts are received as personal messages, increasing engagement.
  2. Efficient Messaging: Allows sending information to multiple contacts quickly.
  3. User Engagement: With a high open rate, messages are likely to be read and acted upon promptly.

Limitations and Considerations

While powerful, WhatsApp Broadcast has limitations:

  1. Recipient Limit: Each list can only have a maximum of 256 contacts with WhatsApp business app.
  2. Spam Risk: Overuse can lead to users reporting the broadcast as spam.
  3. Contact Requirement: Recipients need to have the sender's number saved.

Understanding and respecting these limitations is crucial for effective and responsible use of the broadcast feature.

Best Practices for WhatsApp Broadcast

  1. Segment Your Audience: Create different lists for varied customer segments for targeted messaging.
  2. Maintain Frequency: Avoid spamming. Send messages at a reasonable frequency.
  3. Content Quality: Ensure messages are relevant, concise, and engaging.
  4. Feedback Mechanism: Encourage and monitor feedback from recipients to improve future broadcasts.

How to Create a Targeted WhatsApp Broadcast List

Creating a targeted WhatsApp Broadcast List is crucial for maximizing the impact of Broadcast Messages. By segmenting recipients based on specific criteria, businesses can tailor their messages to specific groups, increasing engagement and conversion rates. Here are some tips for creating a targeted WhatsApp Broadcast List:

  1. Identify the group of people you want to target (e.g., recent purchasers, potential customers)
  2. Collect their phone numbers through various means (e.g., during the purchase process, lead generation tools)
  3. Segment the list based on the identified criteria (e.g., separate lists for recent purchasers and potential customers)
  4. Personalize messages based on the segment (e.g., offering a discount code to recent purchasers)
  5. Send Broadcast Messages to the targeted lists

Creating a targeted WhatsApp Broadcast List allows businesses to deliver more relevant and impactful messages, increasing the chances of customer engagement and conversion.

Industries that can Benefit from WhatsApp Broadcast Feature

WhatsApp Broadcast is a versatile communication tool that can benefit businesses across various industries. Here are some examples of industries that can leverage the WhatsApp Broadcast feature:

  1. Retail: Retail businesses can use WhatsApp Broadcast to send promotions, product updates, and sale alerts to their customers.
  2. Hospitality: Hotels and restaurants can utilize WhatsApp Broadcast for sharing information about special events, promotions, and menu updates.
  3. Healthcare: Healthcare providers can leverage WhatsApp Broadcast to send appointment reminders, health tips, and other essential information to their patients.
  4. Education: Educational institutions can use WhatsApp Broadcast for sending important announcements, event reminders, and other information to students and parents.

FAQs About WhatsApp Broadcast

1. Can I send media files using WhatsApp Broadcast?

Yes, you can send various media files such as images and videos using WhatsApp Broadcast.

2. Can I use WhatsApp Broadcast to send messages to international numbers?

Yes, WhatsApp Broadcast can be used to send messages to international numbers as long as the recipients have WhatsApp installed and valid phone numbers.

3. Can I send WhatsApp Broadcast Messages using WhatsApp Web?

No, WhatsApp Broadcast Messages can only be sent using the WhatsApp Business App or WhatsApp Business API.

4. Can I customize the message for each recipient in a WhatsApp Broadcast?

No, WhatsApp Broadcast Messages are sent to all recipients as the same message, and customization for each recipient is not possible.

5. How do I know if my WhatsApp Broadcast message has been delivered and read?

You can check the delivery and read receipts for your WhatsApp Broadcast message by checking the message info. However, this information is only available for recipients who have enabled read receipts.

WhatsApp Broadcast with WhatsApp Now

WhatsApp Now is a WhatsApp marketing software by Message Central. The platform enables WhatsApp broadcast in 3 simple steps. After signing up, you can :


Select ‘New Broadcast’ from the screen below:-

2. You can add your content or approved templates to broadcast as shown in the screen below:-

3. Once done, you can hyper target your audience and segment them in a no. of ways.

4. After targeting, you can either send the broadcast instantly or schedule the broadcast


WhatsApp Broadcast is a potent feature for businesses and individuals alike, offering a personal, efficient way to communicate with multiple contacts. While it has its limitations, understanding and leveraging its features can lead to improved communication strategies. Whether you're a small business or a large enterprise, integrating WhatsApp Broadcast into your communication toolkit can significantly enhance your outreach and customer engagement efforts.

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